Executive Assistant

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Страна размещения вакансии — Беларусь.

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Требуемый опыт работы: 3–6 лет

Полная занятость, полный день

Key Responsibilities

  • Preparation for meetings, including invitations for participants, distributing agenda and accompanying documents, communicating updates and registering attendance, arranging technical support and interpreter support (if required).
  • Administrative support during meetings: note taking and transcribing notes from audio files.
  • Preparation of after-meetings documents in accordance with approved guidelines, uploading and distributing to participants in a prompt manner.
  • Performing a wide range of duties required to support the day-to-day operations of the Directors, including executive administration and diary management support as required.
  • Producing documents, briefing papers, letters.
  • Establishing effective communication channels with the key stakeholders from other departments and group companies.
  • Managing projects independently, including understanding and articulating goals and desired outcomes, establishing timelines and prioritizing tasks.
  • Anticipating problems and finding appropriate solutions when issues occur.
  • Handling confidential information in a professional and conscientious manner.
  • Meeting and greeting visitors at all levels of seniority;
  • Providing cover for Senior Executive Assistant (management of CEO’s calendar) in their absence.

Other responsibilities:

  • Escalating issues to as appropriate.
  • Keeping abreast of professional knowledge by participating in training, maintaining personal networks and studying developments in quality management within the industry.
  • Undertaking other reasonable duties as instructed by senior management.

Required Skills and Abilities:

  • Good knowledge of Microsoft office packages (Outlook, Word, PowerPoint, Excel) and Atlassian's Confluence
  • Proficiency in English and Russian (verbal, written)
  • Strong listening and communication skills
  • Good time management skills
  • Good interpersonal skills
  • Confident user of business communication tools, including Skype and Outlook.
  • Knowledge of Confluence
  • Ability to work efficiently in a team as well as independently and to be very organized and reliable.
  • Quick learner with high level of self-motivation
  • Good attention to detail
  • Proactive approach
  • Maintaining professional attire
  • Managing a heavy workload effectively by organising, prioritising and coordinating with others in order to meet deadlines.
  • Ability to multitask and work under pressure
  • Ability to manage confidential information with utmost discretion

Ключевые навыки

MS OfficeMS PowerPointMS OutlookAtlassian JiraАнглийский язык

Вакансия опубликована 16 сентября 2019 в Минске

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